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Discover and treat asset management issues with M-Files EAM before they become problems


M-Files EAM - Enterprise Asset Management - helps you collect technical data from plants and suppliers to a centralized repository and collaboration platform. Our solution portfolio consists of five agile products that address different data management purposes such as plant maintenance and master data management (MDM).


Top EAM Industry Uses:M filesUses

Plant Maintenance
Master Data Management (MDM)
Reporting maintenance data intelligence
Document Management for IBM Maximo
Document Management for SAP PM
Document Management for Solteq Solax and Artturi

Challenges in EAM and MDM

Successful plant maintenance is based on predefined processes and maintenance plans wherein the vast majority of maintenance tasks are performed proactively. This improves safety at the plant and results in increased productivity due to higher uptimes.

Unfortunately, only a small fraction of plants are able to achieve this goal because most maintenance teams do not have access to accurate master data. Important data associated with various locations and specific equipment is often missing or inaccurate. Additionally, other critical documents such as Bills of Materials (BOM) and drawings are usually not associated with technical data and are not readily available. Moreover, collecting technical data within the organization is typically a major challenge and often becomes virtually impossible without advanced tools, especially when third-party maintenance partners are involved.

Why M-Files EAM?

M-Files enables the collection of technical data, both internally and from partners, using simple forms that anyone can use without training. Employees and partners access the system via a familiar and efficient native Windows client that supports caching and offline access for improved performance and reliability, even in low bandwidth environments, or with no network or Internet connection at all, such as when working remotely or during a network outage or system failure. Users access the system just like My Documents or My Computer, but faster and more secure. The system can be also accessed via standard Web browsers or mobile devices, such as smartphones and tablets with support for the most popular platforms, including iOS, Android and Windows Phone.

An M-Files MDM implementation facilitates higher quality data and improved decision support leading to more efficient and effective maintenance processes. The key benefits include:

More efficient use of existing systems
Higher user adoption
Better Master Data quality
Faster access to data
More efficient work management

Enhance your existing EAM system with M-Files

Most dedicated EAM systems and EAM modules within ERP's lack modern document management capabilities. It is possible to easily plug M-Files into these systems and then tag, or associate, key maintenance documents to equipment and functional location data managed with systems such as IBM Maximo or SAP PM. The result is that the users can navigate directly to the related documents they need right from the user interface of the existing EAM system without having to learn a new system.

M-Files adds a complete set of best-in-class and production-proven document management features to your existing EAM system, including:

Document control (check-out, check-in) with full audit trail and automatic version control
Integrated electronic and digital signatures for secure and efficient signing
Scanning and OCR for capturing and processing paper documents
Automated workflows and business process management
Metadata-driven permissions providing unique automated management of user access rights
Fast and accurate searches
Offline access and data caching for improved performance and reliability
Web and mobile access for anytime, anywhere access to documents and information
Content publishing and collaboration with both internal employees and external partners

To learn more about the M-Files EAM solution, download our EAM brochure or contact a sales representative.

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